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Purchasing Assistant
Madison, WI
Job Description
Assists Purchasing Department in day to day operations. Interacts with suppliers to maintain pricing and delivery schedules. Interacts with internal personnel as a liaison between supply orders and project orders.
Essential duties and responsibilities include but are not limited to the following.
Able to work in a fast paced environment and willingness to work overtime. Regularly required to stand, walk and reach with hands and arms. Able to lift 50 lbs.
Note: The responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company. An Affirmative Action Participant EEO M/F/D/V
Monona Plumbing and Fire Protection is an Equal Opportunity / Affirmative Action Employer. Women, minorities, and people with disabilities are strongly encouraged to apply.
Essential duties and responsibilities include but are not limited to the following.
- Maintain purchase order data and records.
- Create, confirm, commit and post material purchase orders and invoices.
- Log all project purchase orders in the project folder on the network.
- Assemble field purchase order binder for all projects required.
- Coordinate material requests from PM’s and foremen with shop personnel and vendors.
- Assist other employees with project budget reconciliation.
- Track material backorders and notify personnel involved of revised delivery date or vendor.
- Issue return purchase orders for materials returned to vendors and update return log.
- Post invoices in the purchasing software (Timberline).
- Assist in annual inventory count and pricing.
- Effectively communicate with suppliers and fellow employees both verbally and written in a professional manner.
- To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily and in a timely manor
- Basic knowledge of supply chain management in a manufacturing/construction environment
- Good organizational skills
- Close attention to detail is critical
- Ability to define problems, collects data, establishes facts, draw valid conclusions and resolve discrepancies in a reasonable amount of time.
- Excellent communication skills
- Strong interpersonal skills
- Must be very proficient quick and comfortable with personal computer navigation, operation and possess proficient data entry/typing abilities.
- Microsoft Windows, Office, Outlook, Excel and Word experience
Able to work in a fast paced environment and willingness to work overtime. Regularly required to stand, walk and reach with hands and arms. Able to lift 50 lbs.
Note: The responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company. An Affirmative Action Participant EEO M/F/D/V
Monona Plumbing and Fire Protection is an Equal Opportunity / Affirmative Action Employer. Women, minorities, and people with disabilities are strongly encouraged to apply.
Job Summary
Start Date
Immeidate
Employment Term and Type
Regular, Full Time
Hours per Week
45
Required Education
High School or Equivalent
Required Experience
5+ years
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