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Under the direction and supervision of the Finance Associate Director, this position serves as an essential team member for the School of Medicine and Public Health (SMPH) Administration-Fiscal Affairs Transaction Team. This position will have responsibilities within the Transaction Team that involve campus guidelines, policies and procedures for travel reimbursement, procurement, and other accounting functions for SMPH division, departments, centers, institutes, and units.
This position will primarily review, approve, and advise on a variety of complex financial transactions. In addition, they will reconcile transactions, maintain financial records, and provide administrative processing support and customer service for staff and customers in an assigned program area to support program financial management. The incumbent will recommend controls and process improvements and troubleshoot complex financial errors. May be a lead or resource for others in the unit.
- 10% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
- 20% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
- 5% Reallocates expenses to appropriate funding strings
- 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
- 20% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
- 20% Reviews transaction processing internal controls and recommends policies and procedures
- 10% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
- 5% May train staff on financial processes and best practices
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Preferred
Associate's Degree
Education or training in Accounting, Finance, or other Business related courses preferred
Required:
- Strong analytical skills, attention to detail, and the ability to write and communicate effectively
- Ability manage many detailed projects simultaneously under tight deadlines
- Demonstrated ability to develop constructive and cooperative working relationships with others, and maintain them over time
- Experience with Microsoft Office software, such as Excel and Word
Preferred:
- Working knowledge of WISER, UW Purchasing, and other UW financial systems
- Financial experience related to one or more of the following: transactional financial support, reconciliations, maintaining financial records
- Education or training in Accounting, Finance, or other Business related courses
Full Time: 100%
Fully remote work available, but not required. If the incumbent chooses to be fully remote, work will be performed at an offsite, non-campus work location. If the incumbent chooses to be partially remote, it is anticipated that some work will be performed in-person, onsite, at a designated campus work location.
Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding
Minimum $52,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $52,000 but is negotiable based on experience and qualifications.
University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end May 19, 2026 and will require eligibility to work until that time. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employ F1-OPT STEM Extension participants. If you are selected for this position you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.
You will also be asked to provide contact information for three (3) references, including your current/most recent supervisor during the application process. References will not be contacted without prior notice.
Aisha Liebenow
liebenow@wisc.edu
608-262-5743
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Financial Specialist III(FN008)
Department(s):A53-MEDICAL SCHOOL/ADMIN/FISCAL AFFAIRS
Employment Class:Academic Staff-Terminal
Job Number:297533-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.