GENERAL SUMMARY Provides executive support to the Firm President. Also provides file management and litigation support in general liability, product liability, personal injury and medical malpractice cases. JOB DUTIES This position includes, but is not limited to, the following duties:
Screen attorney phone calls
Keep attorney calendar up-to-date. Avoid conflicts on calendar with hearings, meetings, conference calls, travel time, etc.
Request medical records and medical bills at the direction of nurse
Request accident reports, 911 calls, and other investigative information
Follow up on outstanding medical records requests and bills
Request updated medical records and medical bills at the direction of the nurse
Request employment and tax information
Open files, both physically and in case management software
Run conflict checks
Accurately file correspondence, pleadings, discovery, and other file information in chronological order
Schedule meetings, conference calls, etc.
Prepare letters and other miscellaneous correspondence
Post expenses
Process daily mail
Process checks
Obtain information on subrogation, liens and unpaid medical expenses
Provide updated information to all insurance companies
Review liens against medical specials
Subrogation lien holder communication
Litigation support
Communication with clients, defense attorneys/staff, doctors, experts
Preparation and file organization of case research, notes, legal documents, etc.
Scheduling/calendaring with experts
Document and pleading organization
Document and deposition summary
Schedule depositions
Draft answers to or compose discovery
Draft pleadings
Draft mediation submission
Monitor scheduling order deadlines
Schedule trial prep and team meetings
Assist with trial preparation
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of Microsoft Word, Excel and Outlook
Ability to manage and complete multiple tasks
Ability to function independently and prioritize assignments
Ability to uphold high standards of confidentiality
Team player, positive attitude
Organized, detail-oriented
Work well under pressure
Knowledge/experience with Needles Case Management software a plus
Position may require staying after hours and weekend hours at times
EDUCATION AND EXPERIENCE
Minimum of 5 years’ experience in the legal field; personal injury preferred
Very competitive wage based on experience. Benefits include, but are not limited to, health/dental/vision/life & disability insurance; 401k & profit sharing; paid vacation, holidays and parking.