Accounts Payable Clerk
Great team environment!
Waukesha, WI 
Posted 11 days ago
Job Description
Completes payments and deposits; controls expenses by receiving, processing, verifying and reconciling invoices in an accurate and timely manner.

This position includes, but is not limited to, the following duties:
  • Accurate and efficient daily entering of invoices related to:  Client case expenses, operating costs, attorney/staff expense reimbursements, and trust settlement distributions.
  • Send check print jobs to appropriate office or print checks in-office.  
  • Obtain signatures and mail checks when necessary.
  • File and scan the necessary documents for organized storage.
  • Examine vendor invoices and settlement statements for inaccuracies and duplication of payment. 
  • Work with vendors regarding discrepancies.
  • Investigate any balance due statements received from vendors.
  • Produce vendor payment history reports when required.
  • Assist staff in resolving accounts payable issues.
  • Enter deposits, recording the transaction in NEEDLES and QuickBooks software.
  • Produce and send various monthly reports.
  • Reconcile software databases.
  • Comply with corporate policies, procedures and rules.

  • Excellent attention to detail
  • Data entry and typing skills
  • Knowledge of accounting and Microsoft software, including QuickBooks and Excel
  • Ability to work well in a team environment
  • Ability to set priorities and meet deadlines with accuracy
  • Ability to communicate effectively both verbally and written with all levels of staff in the organization
  • Strong organizational skills and ability to multi-task
  • Flexible and able to adapt to changing priorities
  • Ability to follow direction
  • Must possess basic math and accounting skills
  • Must be able to accept on-the-job training as it relates to our organization

  • Minimum of 2 years’ experience in a professional environment
  • Associates degree preferred but experience in lieu of education will be accepted


Job Summary
Start Date
Employment Term and Type
Regular, Full Time
Hours per Week
Salary and Benefits
We offer a competitive salary and excellent benefits. This position is eligible for health, dental, vision, 401k, profit sharing, medical/dependent care flexible spending accounts, paid life and long-term disability insurance, paid vacation & holidays.
Required Education
High School or Equivalent
Required Experience
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