Habush Habush & Rottier seeks an Office Manager with Legal Assistant responsibilities to the
Managing Partner in our Green Bay office.
GENERAL SUMMARY Pre-suit file management and litigation support in general liability and personal injury claims. Office management and supervision of Receptionist, Legal Assistants and Paralegals.
JOB DUTIES This position includes, but is not limited to, the following duties:
Legal Assistant Duties
Communicate with clients, defense attorneys/staff, doctors, experts
Scheduling/calendaring with experts/doctors/clients
Schedule depositions/mediations
Schedule trial prep and team meetings
Manage receipt of all incoming medical records/bills
Verify medical balances with providers
Draft pleadings
Draft answers to or compose discovery
Create medical chronologies
Create trial notebooks
Document and pleading organization
E-file documents with the court
Assist with trial preparation
Transcription
Office Manager Duties
Manage day-to-day operations of the office
Coordinate meetings
Track/manage/submit expenses
Track vacation and sick time of all support staff
Submit office-specific bills to accounting for payment
Train new staff
Review all office manager e-mails and forward to appropriate staff or take appropriate action
Inform staff of firm changes including software updates and changes
Work with HR and supervising attorney on staff discipline matters
Coordinate with IT department on all office equipment
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of Microsoft Word, Excel and Outlook
Ability to manage and complete multiple tasks
Ability to function independently and prioritize assignments
Ability to uphold high standards of confidentiality
Ability to motivate and lead office staff
Team player, positive attitude
Organized, detail-oriented
Work well under pressure
Knowledge/experience with Needles Case Management software a plus
EDUCATION AND EXPERIENCE
Minimum of 5 years’ experience in the legal field; litigation preferred