Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support Enforcement, Combined Court Operations, Sheriffs Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and at the Zoo. Our departments are also dedicated to our Seniors in the Department on Aging, those with Disabilities, and Veterans Affairs. Our employees also remain committed to serve the cultural, human, recreational and social needs of the entire community.

Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. Milwaukee County provides a competitive benefit package and is an Equal Opportunity Employer. If disability related accommodations are needed, please contact 414-278-3936.

We are searching for Changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents, we are redefining the way you think about Milwaukee County!

JOB SUMMARY: This position will manage and coordinate Maintenance purchasing, contracts, and agreements for approximately 32-million-dollar budget. It reviews, analyzes, and prepares reports (Infor audits and various stages of the purchasing process). Provides and tracks timeliness of contracts and agreements. Resolves problems and troubleshoots to ensure timely completion of work. Monitors and investigates monthly encumbrances. This position is the primary compliance manager of the Airport's T&M contracting.

JOB DUTIES:

• Purchasing Management - Create and manage purchase orders in Infor, entering Requisitions and following through to Receivers. Prepare data to establish price agreements, service agreements and bid sourcing events with Procurement. Maintain timeliness of renewals for price agreements and service agreements. Determine and prepare Sole Source and Immediate Budget Repair documents. Work regularly with Procurement to ensure that proper purchasing policies are adhered to. Responsible for all expenditure documents, over 1000 annually, worth $13 million dollars.
• T&M Project Management - Manage Time & Material contracts for all Airport Departments- Maintenance, Properties/ Parking, IT and Security/Fire. Ensure contract compliance with all contractor proposals. Lead Contract Administrator for software's B2Gnow and LCPTracker, to monitor, report and analyze T&M contracts for TBE compliance participation, certified payroll, and residency. Work with contractor to meet requirements. Verify Subcontractors, complete audits and run reports. Create T&M contracts in Infor. Administer all annual and monthly extensions to contracts. Responsible for over 100 T&M contracts per year.
• Financial Management - Investigate status of open monthly encumbrances within Maintenance Depts, complete necessary actions to resolve and close. Ensure proper account coding for each T&M project and all PO's. Assist Airport Maintenance Manager with managing expenditures against annual budget and projections. Work daily with Accounts Payable on invoicing and process issues for purchase order closures. Work daily with contractors and vendors in billing and purchasing issues. Process property damage claims and obtain supporting documentation to recover costs for the Airport.
• Training - Provide guidance, training and direction to other Airport Divisions and other County Departments for all purchasing related issues that affect the Airport and Maintenance budgets. Provide T&M Contract guidance and training to Properties/ Parking, IT and Security/Fire.
• Daily Operations - Maintain standards, respond to complaints/issues, direct staff, liaison w/other departments, the public and contractors. Either directly or through assigned staff, respond by telephone, email and "walk-in" service request, communications, etc. Responsible for tracking keys, issuing keys, receiving keys and managing key deposits.

MINIMUM QUALIFICATONS

• Associate degree in accounting, Business Management or

• At least two (2) or more years of experience in Procurement/ Purchasing
• In lieu of education 5 years' experience.
• Experience in working on a daily basis with Milwaukee County's Procurement and Accounts Payable Departments is a strong plus.
• Ability to carry/pull/push/lift 20 lbs.

Technology, Systems and Software Knowledge required to perform the job:

• Advanced knowledge of Infor, B2Gnow, LCPTracker
• Intermediate knowledge of Key Wizard
• Knowledge of all related computer and software applications, City works, Excel, Word, Outlook

Closing Date: May 12, 2024 @ 10:59 pm or upon receiving 50 applications.

Note: This Original Examination is open to current residents of the State of Wisconsin. The selection process will be job related and will consist of one or more of the following: education and experience evaluation; written, oral, or performance tests, or other assessment methods.

PG23 NE

Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy related condition, national origin, age, disability, FMLA status, sexual orientation, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug-free workplace and perform pre-employment substance abuse testing, background checks and pre-employment physicals subject to job requirements. If special accommodations are needed, please contact 414-278-3936.

• Airport, GMIA, Timmerman, 5300 S Howell Ave, Milwaukee, Wisconsin, United States of America
• Milwaukee, WI, USA