About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

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We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Responsibilities

• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls
• Maintain conference rooms and reception area, including meeting room preparations and technical set up
• Assist with coordination and organization of large in-house or client meetings
• Catering coordination including ordering, set-up, and clean-up
• Daily kitchen maintenance: empty/load dishwasher, maintain supplies and appearance
• Process incoming/outgoing mail, courier, USPS, UPS, FedEx, etc.
• Business card orders for staff
• Coordinate with property management as needed (i.e., repair requests, lost & found, janitorial concerns, conference room reservations, etc.)
• Coordinate with office vendors as needed (i.e., vending, coffee machines, plants, etc.)
• Assist Area Manager and Human Resources with executive administrative support, preparation of operating plans, and other reports as requested
• Assist corporate recruiter and HR with uploading area job postings, scheduling interviews for potential candidates, and onboarding of new employees
• Coordinate and develop office administrative policies and procedures
• Produce communication through email, SharePoint, presentations, and other documents
• Complete word processing and formatting for letters, memos, reports, labels, and other documents as requested
• Maintain and order office supplies and assist Safety Coordinator with safety gear
• Provide administrative support to all business groups as needed
• Coordinate employee engagement events
• Perform other duties as needed

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Required Qualifications

• Must be available during core business hours
• High School Diploma or equivalent
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
• Demonstrated proficiency with MS Office suite, high proficiency with Outlook, Word and Excel required
• A friendly and professional attitude
• Ability to multitask and work under tight deadlines
• Strong organizational skills
• Able to take direction from multiple levels of professional staff
• Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• Strong attention to detail
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred qualifications

• Associate's degree preferred
• Preference given to local candidates

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.