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Office Admin- Utility Division- Pingree Grove
Pingree Grove, IL
Job Description
It is the responsibility of the Office Admin to assist the Office Manager as needed, managing all assigned office admin duties effectively and efficiently, while maintaining a cooperative, helpful, professional demeaner and an eager to learn and excel attitude.
Essential Job Duties and Responsibilities:
Qualifications:
Preferred Education / Experience:
IHC is an Equal Opportunity Employer and encourages Minorities, Women, People with Disabilities and Veterans to apply.
Essential Job Duties and Responsibilities:
- Greet, welcome, announce, direct, assist visitors upon arrival
- Receive, sort, and distribute mail (USPS, UPS, FedEx) & deliveries in a timely manner; process UPS shipments
- Set up new job folders
- Call in JULIE’s; record and maintain log in ACCESS
- Manage miscellaneous reporting tasks
- Successfully complete administrative tasks as assigned, per standard operating procedures
- Assist with record keeping, filing, scanning, copying, downloading of files, etc.
- Track insurance for all jobs
- Check for bid opportunities daily (ORCA and ACAS systems online), print, distribute to team
- Learn Office Manager duties and responsibilities when assigned, filling in as needed when appropriate
- Other miscellaneous duties as assigned
Qualifications:
- Maintains the highest level of professionalism at all times; polite & friendly
- Excellent communication skills
- Excellent time management, organizational, and multi-tasking skills
- Sharp-minded with excellent attention to detail
- Reliable and prompt
- A team player who is willing to learn and welcomes constructive feedback
- Interested in learning Office Manager duties and
- Displays honesty, integrity, kindness, and optimism
- Proficient in Microsoft Office
Preferred Education / Experience:
- High school diploma plus experience in similar role, or 2-year degree or above
- Experience in Construction Industry a plus
IHC is an Equal Opportunity Employer and encourages Minorities, Women, People with Disabilities and Veterans to apply.
Special Notes/Instructions
FT, in person, no remote work position.
Job Summary
Company
Start Date
May 2024
Employment Term and Type
Regular, Full Time
Hours per Week
40
Work Hours (i.e. shift)
7am - 4pm
Salary and Benefits
$48,000 - $50,000
$48,000 - $50,000, commensurate with experience. Excellent health insurance and 401k benefits.
Required Education
High School or Equivalent
Required Experience
0 to 3 years
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